How to Use Emojis in Microsoft Outlook for Windows

by
Spread the love

You can add Microsoft Outlook emojis in Windows 11 and 10 using the Mail app, the Emoji keyboard on Windows, Character Map, Microsoft Store, online tools, and Outlook on a web browser. These emojis are automatically embedded in text and can be viewed in Outlook, Gmail, web browsers, mobile apps, and other supported applications.

This quick primer shows how to insert emojis in Outlook for the desktop in Windows.

Content

1. Insert Emojis Using Mail App

The Mail app in Windows has a built-in feature to support the usage of emojis. It is quite easy to insert emojis and GIF symbols into the body of your email message.

  1. Open the Mail app from a Windows search.
  2. Compose a new email or start replying to an existing one.

  1. Go to the “Insert” tab and click near the “Emoji” button.
  2. Choose “Insert Emoji” from the given options. It will open a new pop-up window that you can drag around your desktop.

  1. Choose your desired emoji from smiley faces and animals, symbols, food and plants, celebration and objects, GIFs, and Kaomojis.

  1. As soon as you click on an emoji or GIF sticker, it will be pasted directly inside the Outlook Mail application.
  2. To remove the emojis, edit them as you edit any other text.

As the main function of emojis is to fill in emotional cues, they should be used sparingly in a professional email. Want to learn how to send out-of-office mail replies in Outlook? We have you covered.

2. Insert Emojis Using the Emoji Keyboard in Windows

Windows 11 and 10 come with an emoji keyboard for inserting emojis in various applications including the Mail app. It can be activated using either of these hotkeys: Win + . or Win + ;. The emoji keyboard has a large collection of emojis, GIFs, and Kaomojis in various themes.

The same set of emojis can be launched directly from “Insert emojis” option discussed in the above section. The only difference is that any emoji(s) selected from the emoji keyboard are not pasted directly into the Mail app or other Outlook email clients. You’ll need to copy them to the clipboard and paste them in manually.

3. Insert Emojis Using Charmap

Windows operating systems have a Character Map utility (charmap) that contains a range of traditional fonts. It also allows you to insert black-and-white emojis in your Outlook emails in existing font formats. These are useful when you don’t wish to add anything flashy or colorful to your message.

To insert emojis using the Character Map utility in Windows 11/10:

  1. Use the Run command keyboard shortcut Win + R , then type charmap into the search space.
  2. The Character Map utility displays on the desktop in a pop-up window.

  1. From among the Character Map font schemes, select an option such as Webdings, Wingdings, Wingdings 2, or Wingdings 3.

  1. Click on any emoji from the chosen collection.
  2. Select as many of the emoji symbols in the “Characters to copy” space as you need. You can copy all of them to your clipboard.

  1. After copying the Charmap emojis to your clipboard, you can paste them into the Mail app or other Outlook email clients, such as Thunderbird.

Are you having issues with Charmap symbols not rendering properly and showing themselves as blocks? This means some Unicode characters are missing on your device. These can be installed using “Personalization -> Fonts.”

4. Insert Emojis Using Microsoft Store

Microsoft Store is one of the best places to look when you want to add custom emojis to Outlook Mail and other Windows applications. You get more choice by using the Store apps, and these emojis are freely supported in Outlook without any display issues.

A cursory search for “emoji” in Microsoft Store reveals two brilliant apps with a massive collection of free-to-use emojis.

  1. Emoji Viewer
  2. Emoji Stickers HD

For those who want to design and create custom emojis, Moji Maker is a free option. It allows you to work with a large collection of presets on several different themes.

There are many other kinds of emojis you can search for in the Microsoft Store. These include musical emojis that produce rich sounds, avatar emojis, and emoji stickers for Instagram and other social media sites.

5. Insert Custom Emojis Using Online Tools

Just as you can with Microsoft Store, you can find your own emoji style using free online tools. Most of them are easily compatible with Outlook emails. If you’re looking for a few creative options, try Angel Emoji Maker, which offers a superb collection of editable designs that include avatars and smileys.

Apart from Angel Emoji Maker, you can use a few other online tools to create emojis that work with Outlook:

Tip: add custom emoji to your Discord server to keep things interesting.

6. Insert Emojis in Outlook on the Web

You can use Outlook’s web client in Windows 11/10 to insert emojis with any browser that you normally use.

  1. In your open Outlook webmail window, click “New message” to compose a new email.

  1. Click the smiley icon that says “Insert emojis.”
  2. If you don’t see the smiley icon, click the three-dot menu icon and select “Insert emojis” from the list of available options.

  1. Search for your desired emoticons and other expressions. Click them once to insert them into the email.

  1. You can send the emojis in an email on your browser as text characters.

Unlike the Outlook Mail desktop client, Outlook mail in a browser may not support all kinds of emojis. If you want to be creative with these smileys, it’s best to use Windows 11/10 supported options, such as Emoji Keyboard and third-party emoji apps in the Microsoft Store.

Tip: schedule your emails in Outlook to save time.

Frequently Asked Questions

How can I type emojis on a keyboard in Microsoft Outlook?

You don’t always need an emoji panel with Outlook. While using its Mail app in Windows 11 or 10 or with Outlook’s web application, you can directly type any emojis with a simple text entry. Some of these DIY symbols that readily convert to smileys include 🙂 (happy face), 🙁 (sad face), :- (shocked face), and X- (angry face).

How can I download emojis in Outlook?

There are three ways to download emojis in Outlook for the Windows Mail app and Outlook on the Web.

  1. Download single emoji images directly from any website and copy-paste them into an Outlook email’s body.
  2. Download an entire emoji pack from Microsoft Store, GitHub, DeviantArt, or other online sources and copy-paste the emojis as required.
  3. Search for online templates containing emojis and save them to the Windows folder “C:\Users\%username%\AppData\Roaming\Microsoft\Templates.” These newly added templates can be used with any Outlook email compose window.

How can I insert emojis in Outlook on mobile?

The Outlook mobile app in iOS and Android supports the phone’s available list of emoji presets. Apart from these, it has its own small collection of emojis accessible via a smiley face icon. You can also view iPhone emojis on Android.

Image credit: Pixabay. All screenshots by Sayak Boral.

Subscribe to our newsletter!

Our latest tutorials delivered straight to your inbox

Sign up for all newsletters.
By signing up, you agree to our Privacy Policy and European users agree to the data transfer policy. We will not share your data and you can unsubscribe at any time. Subscribe


Sayak Boral –
Staff Writer

Sayak Boral is a technology writer with over eleven years of experience working in different industries including semiconductors, IoT, enterprise IT, telecommunications OSS/BSS, and network security. He has been writing for MakeTechEasier on a wide range of technical topics including Windows, Android, Internet, Hardware Guides, Browsers, Software Tools, and Product Reviews.

Comments are closed